Venue Tips from Our Event Specialist
by Brenda Ueman
As an event specialist, I'm constantly asked for insider tips and tricks when it comes to event planning. With 14 years of experience under my belt, I'm more than happy to share what I know of the industry with clients and friends who ask. As a way to welcome new friends to the renovated Los Amigos Golf Course, I've compiled a top ten list of my most frequently asked questions to help guide anyone looking to plan an event; and have answered them per Los Amigos' own event policies. This list should be universally applicable to any event venue and I hope it'll be handy for those looking for a foundation in which to plan their special event.
1. How many guests do I have on my list?
Before you attempt to contact vendors, you should know how many people you're planning on hosting. Knowing how many people are on your guest list (including children) can give venues a better idea of what room would best accommodate your event and give you a more accurate quote.
2. What dates are available? How can I choose an alternative?
Date preferences will be one of the first things I ask any potential client. If you have a specific date in mind, please don't hesitate to let us know! We are more than happy to check for available dates and alternatives over the phone or through email to ensure we can accommodate your event before asking you to come visit us.
3. What are the rates for different days, times and months of the year – and is there a month of the year that is less expensive?
Yes, historically Friday and Sunday events are less expensive than a Saturday event. An event held during the day will also be less expensive than an event held in the evening. During the months of January, February and March, Saturday events are offered at a lower price.
4. What are the time blocks allowed for the room?
The Ballroom is available from 9:00am to 3:00pm for Lunch or 5:00pm to 12:00am for Dinner. The Garden is available from 9:00am to 3:00pm for Lunch or 4:00pm to 11:00pm for Dinner.
5. Are there any hidden costs like service charge, gratuity, cleaning fees, etc.?
We charge a California sales tax as well as 20% service charge. It's necessary to have one security guard for every 75 guests in your party. You can choose to add an additional hour to the ballroom for an additional fee as well. All quotes we provide to clients will reflect and include all applicable costs listed above.
6. Are there any noise restrictions?
For the ballroom, there are none. For the Garden site, music must be stopped at 11pm and live bands must have a moderate volume to their instruments and must be stopped at 10pm.
7. Are there any additional fees for taking pictures at Los Amigos Golf Course?
No, you are free to take pictures anywhere you want at our golf course. We have two picturesque lakes we encourage you to use and will provide you with shuttle service for the bride and groom and the photographer the day of the event.
8. Is the bar, alcohol included in my package?
Some of our packages include an open bar for a few hours but some do not include the cost of alcohol. We provide you with the full bar and bartender at no extra charge but the alcohol must be hosted by you or on a cash basis by your guests.
9. At what time can my vendors set up?
Vendors are welcomed two hours prior to your event.
10. How far in advance should I book my event?
We recommend you to book your event one year in advance especially if you are looking for a summer date. If you don't have that much time in advance, hold your date as soon as you find the right venue for your event – dates get booked very quickly. We are always striving to make Los Amigos Golf Course a more personable and affable venue for all events.
If you have any questions regarding Los Amigos and our event options, please feel free to contact me via phone at (562) 923-9696 x103. We wish you the best in planning your next event!